ArtWorks is now hiring for an Executive Assistant/Office Manager. Join a dynamic team as we transform people and places through investments in creativity. The Executive Assistant/Office Manager will serve as a core member of the administration team. They will work closely with the CEO to manage her daily work activities, including internal and external communications between ArtWorks staff, Board of Directors, visitors, and community partners. They will act as an integral member of the Human Resource team and work closely with the Finance Manager to process all hiring and onboarding needs, as well as additional employee and office paperwork. Responsibilities also include maintaining office organization, vendor contacts, and supplies, as well as providing ongoing organizational support across departments and for the entire office.

Position: Executive Assistant & Office Manager
Reports to: CEO
Hours:  Full time, 40 hours/week
Salary: $30,000 annually plus benefits
Start Date: ASAP
Location: ArtWorks Administrative Office, 20 East Central Parkway, Cincinnati, OH 45202

 

Main Interface: Job Tasks + Responsibilities

Executive Assistant to the CEO

• Coordinate and maintain CEO’s calendar
• Prepare CEO for meetings as needed; may include research, assembling and analyzing data, preparing reports, presentations, and documents
• Prepare and edit correspondence, communications, presentations, and other documents
• Serve as CEO’s liaison at meetings as needed

Liaison to Board of Directors

• Serve as key staff contact for the Board of Directors and Committees
• Arrange and schedule Board and Committee meetings
• Record, transcribe, and distribute minutes and other documents for the Finance, Executive and Board meetings.
• Manage Board files and directory

Staff/Office

• Welcome and interact with incoming visitors and clientele
• Order and prepare food for various meetings; organize meeting space and materials
• Answer main phone line and points of entry
• Manage shared office calendar; coordinate Staff work schedules for appointments and meetings, as needed
• Coordinate monthly staff meetings
• Manage and maintain office equipment, supplies, technology, and associated contracts
• Manage the upkeep and appearance of office spaces
• Support departmental and organization-wide special events and programs
• Onboarding of new staff members

The ideal candidate will possess the following qualifications, characteristics and abilities:   

• Excellent written and oral communications skills
• Excellent organizational, problem-solving, and decision-making skills
• Exercises discretion and good judgment
• Manages sensitive and confidential information with integrity
• Experienced with various technologies, able to troubleshoot and research as issues arise
• Skilled in Microsoft Office products, experience with Abode Creative Cloud suite is a plus
• Excellent interpersonal skills, demonstrates tactfulness when dealings with others
• Experience and ease meeting and socializing with people from diverse backgrounds
• Comfortable working with Board of Directors, volunteers, and youth
• Ability to give direction to and manage others well
• Driver’s license and personal transportation
• Excellent personal and professional references
• Available for special events, with occasional weekend/evening work as needed

The successful candidate will be:  

• Able to work collaboratively with and in support of programming staff and other ArtWorks team members
• Adhere to the utmost ethical standards, intuitive, considerate and kind
• An excellent representative of ArtWorks
• Adaptable and versatile, able to work simultaneously on several teams
• A hard-working, team-player with a “can do” attitude; must be comfortable in a fast-paced environment with frequent deadlines
• Inquisitive and imaginative
• Patient, resilient, and proactive
• Flexible, optimistic, constructive, with a good sense of humor

Credentials and Experience:

• 1-3 years administrative and/or executive assistant experience
• Office management and Human Resources experience a plus
• Bachelor’s Degree ideal

Immediate opening and will remain open until filled. To Apply: please submit a resume, cover letter, and references to sandra@artworkscincinnati.org. No phone calls, please.

About ArtWorks

Since 1996, ArtWorks has been transforming people and places through investments in creativity. The organization is a workforce development and job-training program where art is the vehicle that trains and employs local youth and professional talent to create art and community impact. ArtWorks has hired over 3,500 youth and 3,000 professional artists who have completed over 12,000 public and private art projects.

ArtWorks is an equal opportunity employer and is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.